We are looking for an Administrative Assistant for the church. If you know of anyone that might be a good recommendation, please contact Pastor Nestor Soriano directly. Thank you!

Church: Hinsdale Filipino-American Seventh-Day Adventist Church 

Position Title: Administrative Assistant / Church Secretary

Hours: 20 hours per week

Pay Rate: Part-time, $15/hour

Overview: 

• Must be a Christian and represent not only Hinsdale Fil-Am SDA Church, but Jesus Christ Himself and demonstrate a real love and concern for all people.
• Must be pleasant, discreet, tactful, and capable of honoring confidential communications. 
• Must have general knowledge of all office equipment and supplies and a willingness to further their training.
• Must show a willing attitude of Christian service to their position and its responsibility.
• Must possess good telephone and communication skills.
• Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.
• Must be an active member of the Hinsdale Filipino-American SDA Church.
• Perform general office work, under the supervision of the lead pastor and cooperation with the other staff. 

Responsibilities:

• Keep church staff informed of member’s need such as deaths, illness and other crises.
• Answer the phone and screen calls for staff per their direction.
• Perform general office work; maintain supplies and various files; keep records and compile these into periodic or occasional reports. Accuracy and attention to detail is a must. 
• Pick-up and sort the mail daily.  
• Attend weekly pastoral staff meetings and pertinent planning meetings.
• Work alongside communication director and team to maintain the official Church Calendar and manage the website.
• File reports, correspondence and other assigned materials.
• Exercise tact, courtesy, confidentiality, and diplomacy in receiving callers, in person or by telephone.
• Transcribe dictation; type letters or other documents as needed; use word processing equipment as required. 
• Edit and prepare weekly bulletins and other documents as requested.
• Make outgoing calls such as ordering materials or supplies; pick up supplies as needed.
• Prepare and maintain mailing lists and church roster.
• Photocopy documents and assemble as needed. 
• Do routine letters and documents as needed/requested.
• Keep accurate church records, (e.g. church members, prospects, calendar, etc), working in cooperation with the Church Clerk. 
• Scheduling and following church policy regarding building usage, room assignments and key checkout. 
• Perform other duties as assigned by the Pastor.

Qualifications/Experience:

• At least a high school diploma, some college preferred.
• Experience with Microsoft Office, including Word, Excel, PowerPoint, and ability to work with graphics. 
• Basic accounting/bookkeeping procedures and good organizational skills.